Digitizing incoming delivery notes or shipping notifications in SAP

A multitude of manual steps leads to goods receipt backlogs. With a digital solution for your delivery notes or shipping notifications in SAP, you accelerate processing times and ensure better capacity planning.

Three paths, one result:
simplified goods receipt processes

With AFI Delivery we provide you with three ways to optimize the processes around your goods receipt. You choose between...

a classic barcode scenario for your delivery notes: this solution is ideal if your goal is to reduce the manual effort involved in archiving. The incoming delivery notes are automatically linked to the order transaction by barcode and archived in SAP on a transaction-related basis. When required, the delivery notes are available in a flash.
digital capture and processing of your shipping notifications: this is optimal for supply chains that need an exact delivery date for better planning. You will get a streamlined, digital solution that allows you to automatically post shipping notifications and link them to the purchasing document in SAP.
continuous digital processing of your delivery notes: this path relies on maximum digital process support meaning that incoming delivery notes are automatically recognized, checked against the SAP master data and posted. Manual effort is reduced to a minimum.

Archiving and linking with the SAP document is performed automatically in all three options - as is the logging of the entire process.

Depending on your requirements, you decide what is the best fit for your current requirements. Our brochure will provide you with deeper insights into the three solution paths.

Download Brochure

By the way: Since 2021 DirectDeliveryControl and Solution4Delivery are now called AFI Delivery.

Your Benefits

Barcode scenario

Seamless SAP link: the original digital delivery note is just one click away from the material document by means of a barcode
Speedy retrieval: fast document access for all parties involved
Electronic archiving replaces paper filing
Simple implementation = fast project implementation

Digital shipping notifications

Fast capture: digital recognition of incoming shipping notifications with OCR
Full transparency of incoming goods / date of delivery
Optimal planning of goods receipt ensures smooth operating processes
Electronic archiving replaces paper filing

Continuously digital delivery notes

Fast capture: digital recognition of incoming delivery notes with OCR
Secure link: delivery notes are automatically checked against SAP master data and posted
Continuously digital: manual effort is reduced to a minimum
Automatic posting of goods receipt: automatic recognition and posting of incoming delivery notes

Digital Delivery Notes with Barcode Scenario

Digital processing of incoming delivery notes in four steps

AFI Delivery - bereitgestellte Barcodes werden auf eingehende Lieferscheine geklebt

Step 1: Goods Receipt

At goods receipt, employees stick provided barcodes on incoming delivery notes. If the goods receipt is then posted or the material document saved, a pop-up window will automatically open with a request to enter the barcode number.

Durch Barcode scannen Tippfehler durch manuelle Eingabe verringern

Step 2: Scan Barcode

The barcode is now conveniently transferred from the delivery note to the SAP pop-up window by hand scanner. Typing errors due to manual entry are thus virtually eliminated!

Step 3: Archiving

All delivery notes processed this way are collected over the working day or week. The collected batch of incoming delivery notes is then scanned with the AFI Delivery Scan Client, digitized and processed via interface with SAP. Afterwards it is securely stored in the company archive.

AFI Delivery - Barcode in SAP verknüpfen

Step 4: SAP Link

If the external and internal barcode numbers match, the delivery note is linked to the SAP object "goods posting".

Always on the radar: digital shipping notifications

Information on demand: automatically transfer your shipping notifications to SAP and benefit from optimal planning of your capacities at goods receipt.

The solution automatically captures all data and transfers it digitally to SAP - regardless of the document format. Recognition through intelligent optical character recognition technology (OCR) independently matches the data and automatically links the shipping notifications to the SAP purchasing document.

The AFI Delivery Monitor provides a powerful search, self-explanatory icons and a 360-degree overview. This is where all the important information from the shipping notification is available transparently and directly in SAP. As soon as the shipping notification arrives, you are in the know and nothing stands in the way of your optimal planning.

Processing takes place in the AFI Delivery Center. The shipping notifications already refer to the purchasing document. This means that you can immediately see which purchase order is involved, which quantities are coming in, the announced delivery date, and the material.

Smart assistants actively indicate variances so that no inconsistencies are overlooked. Once the document has been processed, it is posted with a single click. Shipping notifications without variances can also be posted automatically - without any manual effort.

AFI's standard software solutions are delivered in German and English. Further languages are optionally available.

Our customers currently have more than 20 national languages in use, e.g. Bulgarian, Chinese, Finnish, French, Hungarian, Italian, Polish, Russian, Spanish or Turkish.

Language packages are individually extendible and will be automatically included in future software releases. This ensures that new functions and features can be understood and used by co-workers at locations abroad.

Continuously digital delivery notes

Leave behind unnecessary manual processing of your incoming delivery notes and benefit from information that is available to you digitally at any time.

The solution captures all incoming delivery notes using intelligent optical character recognition technology (OCR). The solution checks the data against SAP master data and automatically links it to the purchasing document. This reduces the manual effort to a minimum.

The 360 degree overview in the AFI Delivery Monitor provides all important information on delivery notes at a glance. A powerful search as well as self-explanatory icons ensure smooth workflows.

The AFI Delivery Center is the heart of the solution. This is where delivery notes can be processed and posted directly in SAP. All information is already available digitally in the AFI Center, and the original document can be conveniently accessed with a single click.

Due to the information provided by smart assistants, you have an immediate overview of any inconsistencies. Delivery notes are posted with just one click or, if desired, automatically without manual intervention.

AFI's standard software solutions are delivered in German and English. Further languages are optionally available.

Our customers currently have more than 20 national languages in use, e.g. Bulgarian, Chinese, Finnish, French, Hungarian, Italian, Polish, Russian, Spanish or Turkish.